3/20/2023 0 Comments Send invoices![]() Setup a calendar reminder to review all invoices pending payment on a weekly basis.It is best to follow up with a polite email or call first, or both.Send a friendly and polite reminder at least 3 days before the invoice due date, and on the due date.In these situations, it is important to follow up with your customers and remind them of the payment commitment. You still have to get paid! Follow Up for Overdue Payments Of course, sending invoices is not the end. Our research shows that online payments are processed 3 times as faster as offline payments. Include option to pay online in your invoice.There is nothing more frustrating than sending the invoice to a wrong recipient and then following up with the poor soul who never got it. Double check, triple check whom the invoice is being sent to.from " gives all the necessary information without a need to open the email. This makes it easier for the accounts department to relate it to their reference system. Always quote the Order No, if applicable, and your Company Name when sending invoices.Often people miss out on emails and you'd hate to miss out on that crucial payment because the invoice mail went to the wrong folder. Make sure you let your customer know you have send an invoice.Send it via email, share it via WhatsApp, print and post the invoice to the physical address if necessary. Send your invoice via multiple channels.You can create a PDF online easily from your source document. This will ensure invoice is not tampered with. Send a non-editable copy of the invoice.6 Best Practices for Sending Your Invoices Now that you have a great looking invoice and you are ready to send it, let us look at some best practices to follow when sending the invoice. You can use Google Calendar or Notion or any similar application. Setup a weekly calendar reminder to review invoices that need to be send.You can use a simple invoicing or accounting software to automate this for you. Then make sure you send the invoices as per the specified date. If you are working with sales orders, specify order completion dates and invoice dates on the order itself.Here is a useful infographic on 10 ways to improve your cash flow. Negotiate where possible to get shorter payment terms. Know your cash situation and use frequent invoicing to keep on top of it. Invoices lead to payment which leads to actual cash flow. If you are in a business where cash flow is tight, try to send invoices every week instead of at the end of the month.Some best practices to follow for sending timely invoices are as follows: This is where the best practices we discussed in the first section come in handy. For e.g., if an invoice is for completion of certain work, then it would be prudent to send invoice upon completion of the said work. However, ill timed invoices can create a lot of problem for both parties. When is the Best Time to Send the InvoiceĪn invoice is a promise between two parties that an amount will be paid. ![]() Of course, it is not sufficient to create an invoice, you have to send it too! Which brings us the next topic.
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